Last Updated: 6 October 2020
Who are we?
Kent and Essex Inshore Fisheries and Conservation Authority (KEIFCA) was established on 1st April 2011 under provisions contained within the Marine and Coastal Access Act 2009 to manage the sustainable exploitation of sea fisheries resources within an area of over 3,412 km2, which extends from the east end of Rye Bay in Kent to the northern boundary of Essex on the River Stour, including the development and implementation of management measures and the enforcement of compliance with such in addition to national and international fisheries legislation. .
The Authority collects, processes and stores data to carry out its statutory functions. Use of data is crucial to making effective management and enforcement decisions and this is reflected in our related duty to collect such data as is required to meet our statutory functions and in Defra guidance to Inshore Fisheries and Conservation Authorities (IFCAs) which sets out the use of ‘evidence based marine management’ .
KEIFCA collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws. Our Data Protection Officer is Will Wright.
The personal information we collect and use
Information collected by us
In the course of applying for permits, licences, job applications, compliance inspections, making complaints or enquiries we collect the following personal information when you provide it to us:
On what grounds do we use the information?
KEIFCA has a legal duty to manage the sustainable exploitation of sea fisheries resources within its district. These are set out in the Marine and Coastal Access Act 2009. The Authority cannot deliver this duty without processing personal data.
How do we collect the information?
The information is provided directly from the public via application forms and fisheries inspection reports or gathered directly from officers working on the ground.
How we use your personal information
We use your personal information to:
How long your personal data will be kept
We will hold your personal information for:
- photo ID -12 months
- application forms – 3 years + current
Who we share your personal information with
Kent & Essex IFCA has updated its privacy notices to reflect the implementation of a Data Sharing Agreement with the Marine Management Organisation (MMO).
KEIFCA and MMO regularly share data to inform decision making and make the best use of evidence using freedom of information requests. The data sharing agreement sets out how KEIFCA and MMO will more routinely share data with the MMO whilst ensuring the rights and freedoms of the data subjects.
The types of data being shared are contact details, fishing activity data and criminal activity data.
We will share personal information with law enforcement or other authorities if required by applicable law.
Under the GDPR you have a number of rights which you can access free of charge which allow you to:
Depending on our reason for using your information you may also be entitled to:
We will always seek to comply with your request however we may be required to hold or use your information to comply with legal duties.
For further information about your rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioners Office (ICO) on individuals’ rights under the General Data Protection Regulation.
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
The Authority has in place up to date and robust cyber security measures including the following:
Who to Contact
Please contact Debbie O’Shea at firstname.lastname@example.org to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for
You can contact our Data Protection Officer, Will Wright, at email@example.com
The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns or telephone 03031 231113.